A few of the companies we’ve worked with
Estimated Charter Bus Rental Rates in Concord
To give you a general idea of what to expect, we have broken down the average costs for charter bus rentals in the Concord and greater Bay Area region. Please keep in mind that these are estimates and can fluctuate based on specific trip details. For a standard minibus rental (accommodating 18 to 35 passengers), hourly rates range between $165 and $275+ per hour, while daily rates often fall between $1,700 and $3,200+ per day. For a full-sized motorcoach (accommodating 40 to 56 passengers), hourly rates usually range from $195 to $350+ per hour, with daily rates ranging from $1,900 to $3,500+ per day. Mileage rates for long-distance travel fall between $4.50 and $7.50 per mile.
It is important to note that most rentals require a minimum number of hours, typically four to five hours, to account for the pre-trip preparation and dispatching costs. The final price tag for your trip to Six Flags Hurricane Harbor Concord (1950 Waterworld Pkwy, Concord, CA 94520) or a commute down I-680 will depend on a variety of variable factors discussed below. We strive to offer the most competitive rates in the East Bay, and our reservation team is experts at finding the best vehicle to fit your specific budget.
How Distance and Duration Impact Your Quote
The most significant factors influencing your charter bus quote are how far you are traveling and how long you will need the vehicle. When you call Charter Bus Rental Company Concord, we will ask for your pickup and drop-off locations and your departure and arrival times. For local trips that stay within Concord, Walnut Creek, Pleasant Hill, or Martinez, we typically charge by the hour. This is perfect for events like wedding shuttles moving guests between the Crowne Plaza Concord/Walnut Creek (45 John Glenn Dr, Concord, CA 94520) and a local reception venue, or corporate dinners at the Veranda shopping center. In these scenarios, you are paying for the time the bus is at your disposal.
However, if you are planning a long-distance trip—perhaps a multi-day tour from Concord to Yosemite National Park or a day trip down to Monterey Bay Aquarium—pricing is usually calculated by the day or by the mile, whichever is greater. The "daily rate" generally covers up to 10 hours of driving time or a specific mileage limit. It is vital to have a firmed-up itinerary when requesting your quote because unplanned detours or extending your time at an event can lead to overtime charges. We always recommend padding your schedule slightly to account for the unpredictable Bay Area traffic, especially if you are traversing the Caldecott Tunnel or heading across the Benicia-Martinez Bridge.
Seasonal Demand and Booking Timing
Just like airline tickets and hotels, charter bus rental prices in Concord fluctuate based on seasonal demand. The time of year you choose to travel plays a major role in your final quote. In the transportation industry, our busiest seasons typically occur during the spring and early summer months (April through June). This is when we see a surge in demand for end-of-year school field trips, prom transportation for high schools like Clayton Valley Charter or De La Salle, and the start of the peak wedding season. Consequently, prices tend to be higher during these months due to the limited availability of vehicles.
Conversely, the winter months (January and February) are typically slower, which often results in lower rates, making it an excellent time for corporate retreats or private group outings. Weekends are almost always more expensive than weekdays, with Saturdays being the premium day for rentals. To secure the best possible rate, we strongly recommend booking your charter bus at least 3 to 6 months in advance. Booking early not only locks in a better price but also ensures you have the widest selection of vehicles to choose from. If you are planning a trip to a major event, like a concert at the Toyota Pavilion at Concord (2000 Kirker Pass Rd, Concord, CA 94521), booking early is essential as local inventory sells out quickly.
Choosing the Right Vehicle for Your Budget
The size and type of bus you select will directly affect the cost of your rental. At Charter Bus Rental Company Concord, we offer a diverse fleet ranging from 18-passenger minibuses to 56-passenger full-sized motorcoaches. Naturally, larger buses that accommodate more people and use more fuel will cost more to rent. However, it is important to look at the cost per passenger. While a 56-passenger charter bus has a higher total daily rate than a minibus, if you fill every seat, the cost per person is often much lower than renting multiple smaller vehicles or relying on rideshares.
If you have a smaller group of 25 people or fewer, a minibus is a cost-effective solution that navigates the streets of downtown Concord or Todos Santos Plaza with ease. These buses still come equipped with comfortable amenities like A/C and reclining seats. For larger groups, or long-distance travel where comfort is paramount, the full-sized charter bus is worth the investment. These coaches come with additional amenities like onboard restrooms, cavernous undercarriage luggage storage, and often feature onboard WiFi and power outlets. When you call us at 530-325-3635, our agents will help you determine the most efficient vehicle size for your group so you never pay for empty seats you don't need.
Sample Trip Pricing Examples
To help you better visualize how these factors come together, we have compiled a few examples of common trips we service in the Concord area. Please note these are examples only, and actual prices will vary.
Example 1: The Local Corporate Shuttle. A company based near the Buchanan Field Airport (CCR) needs to transport 45 employees to a conference at the Oakland Convention Center. They require a shuttle in the morning and a return trip in the evening. Since this is a local daily rental involving a full-sized charter bus, the price might range between $1,800 and $2,400 for the day, depending on the exact hours needed.
Example 2: The Wedding Guest Shuttle. A couple is getting married at the beautiful Galindo House and Gardens (1721 Amador St, Concord, CA 94520) and wants to shuttle guests from a hotel block in Walnut Creek. They rent a 25-passenger minibus for 6 hours. This hourly rental might cost between $1,100 and $1,500, ensuring guests arrive safely and on time without worrying about parking.
Example 3: The University Tour. A high school group from Mt. Diablo High School is planning a day trip to tour UC Davis and Sacramento State. This requires a full-day rental of a 56-passenger motorcoach traveling roughly 150 miles round trip. Given the duration and distance, this rental could range from $2,200 to $2,800. Splitting this cost among 50 students makes it an affordable option of roughly $45-$55 per student.
Tips for Getting the Best Deal on Your Rental
We know that budgets can be tight, and we want to help you get the most value for your money. Here are a few insider tips to keep your costs down. First, finalize your headcount early. You don't want to pay for a 56-passenger coach if you only have 30 people; a minibus would save you money. Second, be flexible with your itinerary if possible. Sometimes shifting your trip by a few hours or choosing a non-peak day can result in significant savings. Third, map out your route efficiently to minimize mileage and avoid unnecessary deadhead (empty bus) charges.
Another great tip is to book as early as possible. As buses get booked up, the remaining inventory becomes more expensive. By calling Charter Bus Rental Company Concord months in advance, you secure the best rates. Lastly, ask about our off-peak discounts. If your trip takes place in January or February, or mid-week during the school year, let us know! We are always looking for ways to earn your business and provide you with a stellar experience. Our reservation specialists are trained to help you value-engineer your trip to fit your financial constraints without sacrificing quality or safety.
Book Your Concord Charter Bus Rental Today
Ready to secure reliable transportation for your next event in Concord, California? Charter Bus Rental Company Concord has representatives available 24/7/365 to assist you with finding the best charter bus to meet your needs. If you’d like a free personalized quote for your next group trip, we’re ready to help and we’d love to earn your business! You can reach us by calling 530-325-3635. You can also use our online quote tool for instant online charter bus pricing in under 30-seconds. With just a few pieces of information, you can instantly see images and prices of available vehicles in your area.
Our warm and welcoming reservation agents are here to answer your request, help you with any questions, offer you the best available deals/pricing and help you get exactly what you need. There’s no pressure to book at the time of your call, our job is to guide you throughout the process so you find what you need at a price that fits your budget. And we get it — booking transportation isn’t always so easy, and you definitely want to feel comfortable about who you choose! That’s why we’re here for you. Weekdays, weekends, holidays, late nights, early mornings… our team is always ready to help you, always ready to walk you through your questions, always ready to provide you with amazing customer service.
Frequently Asked Questions About Concord Pricing
Do I need to pay a deposit to reserve a bus?
Yes, we require a deposit to secure your bus reservation. When you call us at 530-325-3635 or book online, a deposit is necessary to take the bus off the market for your specific dates. This deposit is generally non-refundable, as it guarantees that a vehicle and driver are reserved exclusively for your group, preventing us from booking that bus for other customers. The remaining balance for your trip is typically due 30 days prior to your departure date. This ensures that all logistics are finalized well in advance of your trip.
How far in advance should I book my charter bus?
We recommend booking your charter bus as soon as you have your date and venue secured. Ideally, you should aim to book at least 3 to 6 months in advance. For trips taking place during peak seasons—such as April, May, and June for proms and graduations, or holidays—booking 6 to 9 months in advance is advisable to ensure availability. However, we understand that last-minute needs arise. Because we have access to a large fleet, we can often accommodate short-notice bookings, though vehicle choices may be more limited.
Can I change my itinerary after I have booked?
Yes, you can request changes to your itinerary after booking, but please note that changes may affect the final cost of your rental. Minor adjustments to pickup times or local stops in Concord can often be accommodated easily. However, significant changes, such as adding extra days, changing the destination city, or increasing the mileage significantly, will likely result in a price adjustment. We ask that you provide the final itinerary to us at least two weeks before your trip so we can ensure the driver has the correct route and schedule.
What payment methods do you accept?
Charter Bus Rental Company Concord strives to make the payment process as convenient as possible. We accept all major credit cards, including Visa, MasterCard, American Express, and Discover. We also accept payments via check or ACH transfer for corporate or school clients, provided these arrangements are made in advance. When you receive your instant quote or speak to a reservation specialist at 530-325-3635, we will provide you with a secure link or instructions on how to submit your payment easily and safely.
Bus types Available in Concord
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